Policies and Procedures
Leibniz University Institute of Arts and Science seeks students, faculty and staff from diverse backgrounds. The University does not discriminate on the basis of race, color, sex, sexual orientation, religion, national or ethnic origin, age or disability in the administration of its educational policies, programs or activities, admission policies and procedures, employment or other university administered programs. Questions or concerns regarding the University's equal opportunity or affirmative action programs should be directed to the Office of the Administrator, by email at firstname.lastname@example.org or by Fax at (512) 233-0910.
The enrolment is limited to students resident outside the US
The students of the University must
conduct themselves at all times in a mature and responsible manner.
The rights and property of all persons are to be respected regardless
of the place and time. Failure to adhere to this policy and the
laws and regulations of the University and the city, state and
federal government can result in appropriate disciplinary action.
Code of Academic Integrity:
Intellectual honesty is the fundamental
value of academic communities. Accordingly Leibniz relies upon
the integrity of each and every member of the University community.
Faculty and students alike are responsible for adhering to the
highest standards of truth and honesty.
Committee on Academic Honesty:
The Committee will consist of five members,
three faculty members and two students. Faculty members are appointed
to overlapping two (2) year terms and the students are to serve
one-year terms. The administrator shall appoint the members of
the Committee from the faculty and students in good standing.
The Committee shall hear all cases of alleged complaints or claims
of cheating or other student misconduct with respect to such student's
academic work at the University. The initial Committee, in conjunction
with the office of the Administrator, shall prepare a procedure
for the resolution of academic grievances and a procedure for
the hearing of student or faculty complaints that the University
shall adopt. The policy to be adopted must provide every student
with a procedure that affords each student due process and the
opportunity for any complaint to be adjudicated at a hearing before
The initial Committee will be formed
during the first semester of the first academic year (the first
to admit degree students) The draft of the procedures is to be
presented to the Board of Trustees of Leibniz Educational Corporation
for approval no later than the end of the second semester of the
first academic year. After adoption of the procedures contemplated
herein, all academic honesty matters will be heard using such
procedure. Until such time as the procedure is in place, all instances
of violations of academic honesty or grievances by students regarding
grades or faculty will be referred directly to the office of the
Records and Confidentiality
The following guidelines represent the
policy of the University with respect to the maintenance and confidentiality
of Student records. This policy is intended to comply with the
requirements of the Family Educational Rights and Privacy Act
of 1974, as amended (hereafter referred to as the "Act").
It is intended to serve as the written
statement of policy and upon annual publication and dissemination
as the notice of rights required by regulations implementing the
Act (45 CFR Sections 99.5 and 99.6). Any provision that maybe
determined to be inconsistent with the provisions of the Act or
any regulations promulgated hereunder then in that event the provisions
of the Act and the regulations promulgated here-under shall control.
Informing Students of Their Rights:
It is University policy to annually
inform individuals in attendance at the University of their rights
under the Act and University policy and of their right to file
a complaint concerning any alleged failures by the University
to comply with the requirements of the Act and of implementing
Permitting Students to Review Their
Persons Entitled to Inspect Records.
University policy follows the Act to allow individuals who are
or who ever have been in attendance at the University to inspect
and review records in certain circumstances.
Records Subject to Inspection and Review.
Records subject to inspection and review are, in general, those
that are directly related to a student and are maintained by the
University. These records specifically include the files of the
Records and Information Not Subject
to Inspection and Review.
Records and information that are not
subject to inspection and review include, but are not limited
- Records of instructional, supervisory and
administrative personnel and educational personnel ancillary
there to that are in the sole possession of the maker.
- Records relating to a student that are created
and maintained by a physician, psychiatrist, psychologist or
other recognized professional that are created in his or her
professional capacity and are created and maintained in connection
with the provision of treatment of the student and are not disclosed
to anyone other than the individuals providing treatment. Such
records may be reviewed by a physician or other appropriate
professional of the student's choice.
- Financial records and statements of the parent
or parents of any student, except upon the written permission
of such parent or parents.
- Confidential letters and statements of recommendation
that were placed in the student's record pursuant to a written
statement of confidentiality and waiver by the student of the
right to see such recommendation and that are or were used only
for the purpose they were specifically intended.
- Other records or information that are placed
in the student's records as which the student has executed a
waiver of his or her right to inspect or review.
- The portions of a student's records that pertain
to another student or students.
A student may waive any of his or her
rights under the Act and under this policy, including the right
to inspect or review records. Such waiver must be made with respect
to a specific record or class of record and must be in writing
and signed by the student. The University may not require a student
to waive any of his or her rights, however, a student may from
time to time do so for a number of reasons.
Procedure With Respect to Inspection
and Review of Records.
- A student may request to inspect or review
a student's records and such must be made in writing to the
- The official responsible for maintaining the
records shall determine within a reasonable time whether to
honor such request as consistent with the Act and this policy.
- Requests determined to be appropriate will
be honored within a reasonable time, but not more than thirty
(30) days from the date of the request.
- The University may require the presence of
a University official during the inspection and review.
- Copies of the records inspected may be made
and the University may charge a reasonable fee for reproduction
of such records. The University may refuse a request to copy
records when to do so would undermine a substantial university
interest, including the protection of the right of privacy for
other students. In addition, the University reserves the right
to withhold a copy of studentsŐ grades or transcript until such
time as all financial obligations to the University have been
Location and Records
The records of the University are to
be maintained, as required by law, at the administrative offices
of the University. Or in the case of students who may be engaged
in courses of study outside the United States, the records pertaining
to such students shall be maintained at the location of such study.
Disclosure to Persons Other Than the
Student. Except as otherwise specifically required by the Act
and the regulations promulgated hereunder or as provided herein,
the University will not disclose records of the student, except
upon the student's written consent. The exceptions to nondisclosure
shall be as follows:
- University officials who have a legitimate
interest in access to the records. Legitimate interest shall
be determined by whether the information is useful or necessary
to the official (including all staff of the University) in the
performance of his duties.
- State or local officials or authorities to
whom disclosure is specifically required pursuant to statute
adopted prior to November 19, 1974.
- In connection with a financial aid application,
but only to the extent necessary to determine eligibility for
the conditions of and the amount of any financial aid to be
- To comply with any judicial order or lawfully
issued subpoena, provided, in the case of a current student,
the University makes a reasonable attempt to notify the student
in advance of compliance. However, unless such order is reversed
or subpoena quashed, the University will comply with the same
irrespective of the student's desire for the University not
- Compilation of a student directory giving
routine information regarding the students in attendance at
the University. Any student not wishing information regarding
them be contained in any directory may, annually, request, in
writing, to have deleted from such directory any information
Correction of Record
To the extent that a student believes,
upon review of his or her file, that there is materially inaccurate
information contained in his or her record, then the student may
petition the Committee on Academic Honesty to insert corrections
in the student's record if the University fails to do so upon
written request of the student. The procedure to be followed in
the event of such petition is the same as provided for other matters
brought before the Committee on Academic Honesty and may be appealed
in like manner. In the event the student has a complaint concerning
the alleged failure of the University to comply with the Act or
the policy of the University, then student may address a complaint
to the Family Educational Rights and Privacy Act Office (FERPA)
U.S. Dept. of Education, 400 Maryland Avenue, S.W. Washington,
It is the policy of the University that
students who are applying to the University for admission will
apply to the particular department to which they desire admission.
At the current time the only degree-granting program is the Leibniz
Business School offering a Master of Marketing. As additional
programs are developed and approved by the Board of Trustee's,
supplements to the catalogue will be issued containing detailed
information regarding the requirements for each program.
The general requirements for admission
to the University are as follows:
- Completion of the application and signing
of the admission request form.
- Payment of the non-refundable application
fee of $100.00.
- Submission of college transcript issued and
certified by the College or University attended, and addressed
and mailed directly to the Office of the Administrator of the
- Where a student does not possess an undergraduate
degree, or has completed college training in a country other
than the United States or wishes to rely on noncollege training
or experience for some credit towards acceptance at the University,
then such student must submit all credentials, including work
and non college educational training to the Transcript Service
for the Regents of New York. Students will be required to pay
the fees associated with the transcript compilation and work
history analysis performed by the Regents and arrange for the
completed Portfolio to be forwarded to the University for consideration
in acceptance to the University and placement for a particular
- Provision of a statement or certification
of Finances is required. There is no particular form required.
1t is the purpose of this requirement for the student to show
the University that the student has sufficient availability
of funds to pay at least one year's tuition and living expenses.
This certification must also be accompanied by a letter from
your bank official certifying the statement of availability
of funds. In the event the student does not have the finances
to pay at least one year of tuition and living expenses, then
the student must so state at the time of submission and provide
a proposed plan for financing his or her education.
- A letter or letters of recommendation from
an instructor in the field you wish to study is desired. Although
it is not required, it is strongly recommended that any applicant
provide a letter from a professor familiar with your qualifications
to participate in the program desired. Please note the provisions
regarding waiver of your right to see such recommendation in
the event the writer wishes the recommendation to be confidential.
- In addition to the above requirements each
program will have its additional individual requirements. For
example, the Santa Fe International Institute of Art will require
the submission of color slides of student's previous work as
well as details of all shows, performances or exhibitions in
which the student has exhibited. Check the requirements for
entrance for each program in the catalogue.
- In the event the program requires attendance
at the campus in Santa Fe and the first language of the student
is not English then the student will be required to take the
Test of English as a Foreign Language (TOEFL) and arrange for
the results to be forwarded to the University by Educational
Testing Service. Address requests for information regarding
the TOEFL or for sending test results to The Test of English
as a Foreign Language, P.O. Box 6157, Princeton, New Jersey
- A recent photograph must be submitted with
In general, the requirements for admission
to any particular program that is or will be offered in the future
are set by the Dean of the department and approved by the Board
of Trustees. In most instances the University is accepting students
for admission to a graduate program, so in addition to the general
background, the student must have obtained an undergraduate degree
with sufficient concentration in the graduate subject or be able
to show through the Regents Portfolio, a sufficient background
and mastery of the required prerequisites to be admitted into
In unusual instances, the University
will agree to admit a student for the purposes of completion of
a bachelor's degree by developing a program and curriculum for
the student to complete. This will be done only when the student
is requesting admission to a graduate program in the same field
and the degree will be granted only in connection with admission
to and preparation for the graduate program. In those instances
and when the applicant does not have a degree from an accredited
school, it is the policy of the University not to accept any student
for admission who has not completed a minimum of 60 credit hours
of undergraduate work in mathematics, sciences, literature, history
and other liberal arts disciplines appropriate to the program
The University does not maintain faculty
and facilities to teach general undergraduate classes, so it is
required that all students have such background prior to admission
regardless of the program to which the student has applied. Other
matters regarding the requirements for admission and graduation
will be found in the catalogue.
Tuition and fees of the University are
established by the University from time to time to cover the cost
of providing student with the educational program for which he
or she is enrolled. The regulations concerning tuition, fees and
methods and timing of payments are applicable to all students
and are to be considered a part of the enrollment agreement to
be signed by each student upon their respective entrance to the
It is the general policy of the University
to accept students for admission to one of its degree granting
programs only at the beginning of an academic year (Fall semester)
and it is expected that students will be full time and that they
will pay tuition for the academic year, in advance, unless other
provisions are agreed to before enrollment or financial aid are
granted as provided below.
of Tuition and Fees
All tuition charges for the academic
year are due and payable on or before the first week of August
of such year. The student is responsible for payment of bills
as they become due. The University will mail each student a statement
of amount due prior to the due date. If for some reason a student
has not received a bill prior to the first week of August, the
student is obligated to contact the administration office of the
University to obtain the same. In addition to tuition, payment
of studio fees, model fees, laboratory fees or other charges for
use of specific facilities or classes shall be due on or before
the first day of classes for each half-year term.
The method of payment is by check or
money order. No payments of cash will be accepted. In the future
the University will endeavor to provide for credit card payment
and will amend this policy as soon as such provision is made.
In the event any check is returned as unpaid, the bill for which
the payment was made shall be considered unpaid and a $25.00 charge
will be assessed. The University reserves the right after receipt
of a check returned unpaid by the bank to require that the student
make payment by cashier's check or similar instrument.
Failure to Pay
The University reserves the right to
withhold registration materials, transcripts and all other information
regarding the record of any student who is in arrears in the payment
of tuition, fees or any other charge due to the University. Continued
delinquency or failure to pay amount due will result in the student
being permanently dropped from the University. The dropping of
a student will not relieve the student of obligations previously
Refunds of Tuition and Withdrawal
In the event a student who has been
accepted for admission and who enrolls in the University, who
wishes to withdraw (or who is requested to withdraw for failure
to maintain a satisfactory scholastic record) or is granted a
leave of absence from the university during the term w be eligible
for a refund of tuition in accordance with the conditions set
% of Tuition Refunded
Prior to the commencement of classes
for the year:
Within the first Four (4) weeks of class:
Thereafter in the academic year:
With permission for reasonable cause
to commencement of the second half of
A student required to withdraw because
of a violation of University regulations shall receive no refund
by reason of withdrawal.
Plans and Financial Aid
It is not normally the policy of the
University to allow for payment of annual tuition in installments,
however, upon a showing of reason able justification the University
may grant a student the right to pay the tuition in installments
during the course of the academic year. In no event will an installment
agreement be approved if not requested prior to the due date for
tuition and any agreement will require the payment of tuition
in full on or before the commencement of classes for the second
half of the academic year.
The University does not, as a general policy, provide for financial
aid in the form of grants or loans and does not maintain a financial
aid office or seek approval for loans and grants issued or guaranteed
by the federal government or any state or local government. The
University will attempt, within the means available, to aid students
in finding appropriate employment and providing aid from University
sources based upon merit and academic achievement. Any scholarship
or loan program will be consistent with the University's nondiscrimination
policy and the particulars of any scholarship that may be offered
in the future will be disclosed to all students eligible and administered
in accordance with its published terms, University policy and