Leibniz University | The policies of the Institution

Leibniz University Institute

Policies and Procedures

Non-Discrimination Policy

Leibniz University Institute of Arts and Science seeks students, faculty and staff from diverse backgrounds. The University does not discriminate on the basis of race, color, sex, sexual orientation, religion, national or ethnic origin, age or disability in the administration of its educational policies, programs or activities, admission policies and procedures, employment or other university administered programs. Questions or concerns regarding the University's equal opportunity or affirmative action programs should be directed to the Office of the Administrator, by email at info@leibnizuniversity.org or by Fax at (512) 233-0910.
The enrolment is limited to students resident outside the US

Student Conduct Policy

General Policy:

The students of the University must conduct themselves at all times in a mature and responsible manner. The rights and property of all persons are to be respected regardless of the place and time. Failure to adhere to this policy and the laws and regulations of the University and the city, state and federal government can result in appropriate disciplinary action.

Code of Academic Integrity:

Intellectual honesty is the fundamental value of academic communities. Accordingly Leibniz relies upon the integrity of each and every member of the University community. Faculty and students alike are responsible for adhering to the highest standards of truth and honesty.

Committee on Academic Honesty:

The Committee will consist of five members, three faculty members and two students. Faculty members are appointed to overlapping two (2) year terms and the students are to serve one-year terms. The administrator shall appoint the members of the Committee from the faculty and students in good standing.

The Committee shall hear all cases of alleged complaints or claims of cheating or other student misconduct with respect to such student's academic work at the University. The initial Committee, in conjunction with the office of the Administrator, shall prepare a procedure for the resolution of academic grievances and a procedure for the hearing of student or faculty complaints that the University shall adopt. The policy to be adopted must provide every student with a procedure that affords each student due process and the opportunity for any complaint to be adjudicated at a hearing before the Committee.

The initial Committee will be formed during the first semester of the first academic year (the first to admit degree students) The draft of the procedures is to be presented to the Board of Trustees of Leibniz Educational Corporation for approval no later than the end of the second semester of the first academic year. After adoption of the procedures contemplated herein, all academic honesty matters will be heard using such procedure. Until such time as the procedure is in place, all instances of violations of academic honesty or grievances by students regarding grades or faculty will be referred directly to the office of the Administrator.

Student Records and Confidentiality

The following guidelines represent the policy of the University with respect to the maintenance and confidentiality of Student records. This policy is intended to comply with the requirements of the Family Educational Rights and Privacy Act of 1974, as amended (hereafter referred to as the "Act").

It is intended to serve as the written statement of policy and upon annual publication and dissemination as the notice of rights required by regulations implementing the Act (45 CFR Sections 99.5 and 99.6). Any provision that maybe determined to be inconsistent with the provisions of the Act or any regulations promulgated hereunder then in that event the provisions of the Act and the regulations promulgated here-under shall control.

Informing Students of Their Rights:

It is University policy to annually inform individuals in attendance at the University of their rights under the Act and University policy and of their right to file a complaint concerning any alleged failures by the University to comply with the requirements of the Act and of implementing regulations.

Permitting Students to Review Their Records:

Persons Entitled to Inspect Records. University policy follows the Act to allow individuals who are or who ever have been in attendance at the University to inspect and review records in certain circumstances.

Records Subject to Inspection and Review. Records subject to inspection and review are, in general, those that are directly related to a student and are maintained by the University. These records specifically include the files of the admission office.

Records and Information Not Subject to Inspection and Review.

Records and information that are not subject to inspection and review include, but are not limited to:

  • Records of instructional, supervisory and administrative personnel and educational personnel ancillary there to that are in the sole possession of the maker.
  • Records relating to a student that are created and maintained by a physician, psychiatrist, psychologist or other recognized professional that are created in his or her professional capacity and are created and maintained in connection with the provision of treatment of the student and are not disclosed to anyone other than the individuals providing treatment. Such records may be reviewed by a physician or other appropriate professional of the student's choice.
  • Financial records and statements of the parent or parents of any student, except upon the written permission of such parent or parents.
  • Confidential letters and statements of recommendation that were placed in the student's record pursuant to a written statement of confidentiality and waiver by the student of the right to see such recommendation and that are or were used only for the purpose they were specifically intended.
  • Other records or information that are placed in the student's records as which the student has executed a waiver of his or her right to inspect or review.
  • The portions of a student's records that pertain to another student or students.


A student may waive any of his or her rights under the Act and under this policy, including the right to inspect or review records. Such waiver must be made with respect to a specific record or class of record and must be in writing and signed by the student. The University may not require a student to waive any of his or her rights, however, a student may from time to time do so for a number of reasons.

Procedure With Respect to Inspection and Review of Records.

  • A student may request to inspect or review a student's records and such must be made in writing to the University.
  • The official responsible for maintaining the records shall determine within a reasonable time whether to honor such request as consistent with the Act and this policy.
  • Requests determined to be appropriate will be honored within a reasonable time, but not more than thirty (30) days from the date of the request.
  • The University may require the presence of a University official during the inspection and review.
  • Copies of the records inspected may be made and the University may charge a reasonable fee for reproduction of such records. The University may refuse a request to copy records when to do so would undermine a substantial university interest, including the protection of the right of privacy for other students. In addition, the University reserves the right to withhold a copy of studentsŐ grades or transcript until such time as all financial obligations to the University have been satisfied.

Location and Records

The records of the University are to be maintained, as required by law, at the administrative offices of the University. Or in the case of students who may be engaged in courses of study outside the United States, the records pertaining to such students shall be maintained at the location of such study.

Disclosure to Persons Other Than the Student. Except as otherwise specifically required by the Act and the regulations promulgated hereunder or as provided herein, the University will not disclose records of the student, except upon the student's written consent. The exceptions to nondisclosure shall be as follows:

  • University officials who have a legitimate interest in access to the records. Legitimate interest shall be determined by whether the information is useful or necessary to the official (including all staff of the University) in the performance of his duties.
  • State or local officials or authorities to whom disclosure is specifically required pursuant to statute adopted prior to November 19, 1974.
  • In connection with a financial aid application, but only to the extent necessary to determine eligibility for the conditions of and the amount of any financial aid to be awarded.
  • To comply with any judicial order or lawfully issued subpoena, provided, in the case of a current student, the University makes a reasonable attempt to notify the student in advance of compliance. However, unless such order is reversed or subpoena quashed, the University will comply with the same irrespective of the student's desire for the University not to comply.
  • Compilation of a student directory giving routine information regarding the students in attendance at the University. Any student not wishing information regarding them be contained in any directory may, annually, request, in writing, to have deleted from such directory any information regarding themselves.

Correction of Record

To the extent that a student believes, upon review of his or her file, that there is materially inaccurate information contained in his or her record, then the student may petition the Committee on Academic Honesty to insert corrections in the student's record if the University fails to do so upon written request of the student. The procedure to be followed in the event of such petition is the same as provided for other matters brought before the Committee on Academic Honesty and may be appealed in like manner. In the event the student has a complaint concerning the alleged failure of the University to comply with the Act or the policy of the University, then student may address a complaint to the Family Educational Rights and Privacy Act Office (FERPA) U.S. Dept. of Education, 400 Maryland Avenue, S.W. Washington, D.C. 20202-4605.

General Admissions Policy

It is the policy of the University that students who are applying to the University for admission will apply to the particular department to which they desire admission. At the current time the only degree-granting program is the Leibniz Business School offering a Master of Marketing. As additional programs are developed and approved by the Board of Trustee's, supplements to the catalogue will be issued containing detailed information regarding the requirements for each program.

Application Requirements

The general requirements for admission to the University are as follows:

  • Completion of the application and signing of the admission request form.
  • Payment of the non-refundable application fee of $100.00.
  • Submission of college transcript issued and certified by the College or University attended, and addressed and mailed directly to the Office of the Administrator of the University.
  • Where a student does not possess an undergraduate degree, or has completed college training in a country other than the United States or wishes to rely on noncollege training or experience for some credit towards acceptance at the University, then such student must submit all credentials, including work and non college educational training to the Transcript Service for the Regents of New York. Students will be required to pay the fees associated with the transcript compilation and work history analysis performed by the Regents and arrange for the completed Portfolio to be forwarded to the University for consideration in acceptance to the University and placement for a particular program.
  • Provision of a statement or certification of Finances is required. There is no particular form required. 1t is the purpose of this requirement for the student to show the University that the student has sufficient availability of funds to pay at least one year's tuition and living expenses. This certification must also be accompanied by a letter from your bank official certifying the statement of availability of funds. In the event the student does not have the finances to pay at least one year of tuition and living expenses, then the student must so state at the time of submission and provide a proposed plan for financing his or her education.
  • A letter or letters of recommendation from an instructor in the field you wish to study is desired. Although it is not required, it is strongly recommended that any applicant provide a letter from a professor familiar with your qualifications to participate in the program desired. Please note the provisions regarding waiver of your right to see such recommendation in the event the writer wishes the recommendation to be confidential.
  • In addition to the above requirements each program will have its additional individual requirements. For example, the Santa Fe International Institute of Art will require the submission of color slides of student's previous work as well as details of all shows, performances or exhibitions in which the student has exhibited. Check the requirements for entrance for each program in the catalogue.
  • In the event the program requires attendance at the campus in Santa Fe and the first language of the student is not English then the student will be required to take the Test of English as a Foreign Language (TOEFL) and arrange for the results to be forwarded to the University by Educational Testing Service. Address requests for information regarding the TOEFL or for sending test results to The Test of English as a Foreign Language, P.O. Box 6157, Princeton, New Jersey 08541-6151.
  • A recent photograph must be submitted with the application.

Admission Requirements

In general, the requirements for admission to any particular program that is or will be offered in the future are set by the Dean of the department and approved by the Board of Trustees. In most instances the University is accepting students for admission to a graduate program, so in addition to the general background, the student must have obtained an undergraduate degree with sufficient concentration in the graduate subject or be able to show through the Regents Portfolio, a sufficient background and mastery of the required prerequisites to be admitted into the program.

In unusual instances, the University will agree to admit a student for the purposes of completion of a bachelor's degree by developing a program and curriculum for the student to complete. This will be done only when the student is requesting admission to a graduate program in the same field and the degree will be granted only in connection with admission to and preparation for the graduate program. In those instances and when the applicant does not have a degree from an accredited school, it is the policy of the University not to accept any student for admission who has not completed a minimum of 60 credit hours of undergraduate work in mathematics, sciences, literature, history and other liberal arts disciplines appropriate to the program applied for.

The University does not maintain faculty and facilities to teach general undergraduate classes, so it is required that all students have such background prior to admission regardless of the program to which the student has applied. Other matters regarding the requirements for admission and graduation will be found in the catalogue.

Financial Information

Tuition and fees of the University are established by the University from time to time to cover the cost of providing student with the educational program for which he or she is enrolled. The regulations concerning tuition, fees and methods and timing of payments are applicable to all students and are to be considered a part of the enrollment agreement to be signed by each student upon their respective entrance to the University.

Enrollment Policy

It is the general policy of the University to accept students for admission to one of its degree granting programs only at the beginning of an academic year (Fall semester) and it is expected that students will be full time and that they will pay tuition for the academic year, in advance, unless other provisions are agreed to before enrollment or financial aid are granted as provided below.

Payment of Tuition and Fees

All tuition charges for the academic year are due and payable on or before the first week of August of such year. The student is responsible for payment of bills as they become due. The University will mail each student a statement of amount due prior to the due date. If for some reason a student has not received a bill prior to the first week of August, the student is obligated to contact the administration office of the University to obtain the same. In addition to tuition, payment of studio fees, model fees, laboratory fees or other charges for use of specific facilities or classes shall be due on or before the first day of classes for each half-year term.

The method of payment is by check or money order. No payments of cash will be accepted. In the future the University will endeavor to provide for credit card payment and will amend this policy as soon as such provision is made. In the event any check is returned as unpaid, the bill for which the payment was made shall be considered unpaid and a $25.00 charge will be assessed. The University reserves the right after receipt of a check returned unpaid by the bank to require that the student make payment by cashier's check or similar instrument.

Failure to Pay

The University reserves the right to withhold registration materials, transcripts and all other information regarding the record of any student who is in arrears in the payment of tuition, fees or any other charge due to the University. Continued delinquency or failure to pay amount due will result in the student being permanently dropped from the University. The dropping of a student will not relieve the student of obligations previously incurred.

Refunds of Tuition and Withdrawal

In the event a student who has been accepted for admission and who enrolls in the University, who wishes to withdraw (or who is requested to withdraw for failure to maintain a satisfactory scholastic record) or is granted a leave of absence from the university during the term w be eligible for a refund of tuition in accordance with the conditions set forth below.

Separation Occurring                                                       % of Tuition  Refunded

Prior to the commencement of classes for the year:                100%

Within the first Four (4) weeks of class:                                    75%

Thereafter in the academic year:                                                0%

With permission for reasonable cause prior

to commencement of the second half of the

academic year:                                                                            50%

A student required to withdraw because of a violation of University regulations shall receive no refund by reason of withdrawal.

Payment Plans and Financial Aid

It is not normally the policy of the University to allow for payment of annual tuition in installments, however, upon a showing of reason able justification the University may grant a student the right to pay the tuition in installments during the course of the academic year. In no event will an installment agreement be approved if not requested prior to the due date for tuition and any agreement will require the payment of tuition in full on or before the commencement of classes for the second half of the academic year.

The University does not, as a general policy, provide for financial aid in the form of grants or loans and does not maintain a financial aid office or seek approval for loans and grants issued or guaranteed by the federal government or any state or local government. The University will attempt, within the means available, to aid students in finding appropriate employment and providing aid from University sources based upon merit and academic achievement. Any scholarship or loan program will be consistent with the University's nondiscrimination policy and the particulars of any scholarship that may be offered in the future will be disclosed to all students eligible and administered in accordance with its published terms, University policy and applicable law.

Leibniz University Institute of Arts and Science
Tel/ Fax (512) 233-0910 - email info@leibnizuniversity.org